Having examined all related facts and evidence the Disciplinary Committee found the estate agency company and the salesperson both negligent in dealing with the transaction. While handling the sale of an entire building in which there were residential and commercial units, they were not even able to secure documentary evidence that could confirm the vendor's title to the property. The vendor in this case was a confirmor which had only recently reached an agreement with the registered owner of the building. The agents were ignorant of the terms of the agreement and did not bother to find out. They relied only on a letter issued by the confirmor's solicitors to the confirmor in which the head agreement between the registered owner and the confirmor was referred to, and to which the terms of the head agreement had not been annexed.
The Disciplinary Committee held that both the estate agency company and the salesperson had the responsibility to protect the interest of their client, especially in the case of a confirmor sale. Under the circumstances, the agents should have endeavoured to obtain a copy of the head agreement between the registered owner and the confirmor and to scrutinise terms of transaction such as the sale price and the date of completion. In case of doubt the agents should have recommended to the purchaser that the deposits be stakeheld by solicitors. For the negligence of their duties the estate agency company was penalised with conditions restricting its practice and the salesperson, suspension of licence for four months.
Paragraph 3.4.1 of the Code of Ethics
Estate agents and salespersons, in engaging and accepting an appointment as an agent, should protect and promote the interests of their clients, carry out the instructions of their clients in accordance with the estate agency agreement and act in an impartial and just manner to all parties involved in the transaction.
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